Requests for Bids, Proposals and Quotes

Requests for Bids, Proposals and Quotes

Many of the City’s requests for bids, proposals, and quotes; offer results; and notices of award can be obtained through Brea’s eProcurement Portal via Public Purchase, a third-party website that hosts the City’s eProcurements.

All necessary forms, specifications and other solicitation requests documents may be viewed and downloaded electronically. Businesses who have registered in Brea’s eProcurement Portal will receive email notices when a new request for bid or proposal relevant to their line of business is issued. Any interested party may view the City’s solicitations, as well as the bid results and final notices of award, by logging into the Brea’s eProcurement Portal and using the search features to locate the items of interest.

Please note that some of the Professional Services RFPs are listed under the Purchasing Activity below rather than through the City’s eProcurement Portal.

City’s Policy on Awards.

Lowest cost for Cost-Based Products or Services or Public Works Projects; or

Demonstrated competence, professional qualifications, and a fair and reasonable price for Professional Services; or

Best overall value to City including qualifications, experience, past performance, & price for Best Value purchases.

Important Notifications.

For Public Works Projects, please visit the Public Works Bids & RFPs webpage

See also eProcurement Process Disclaimers.

Register with us to take advantage of upcoming opportunities; visit the Supplier Registration page.

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PURCHASING ACTIVITY


Upcoming RFIs, RFBs, RFPs*

*City may postpone or cancel any upcoming RFIs, RFBs, or RFPs as may be in City's best interest. 

None at this time.

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Recently released RFIs, RFBs, RFPs

None at this time.

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Recently closed RFIs, RFBs, RFPs

Listings.

RFBs: Respondent's name, city, state, and bid amount will be listed. List may be updated based on review and discovery.

RFPs: Respondent's name, city and state will be listed, but pricing will not be available until the evaluation phase has been completed and an award recommendation has been made public. List may be updated based on review and discovery.

RFP 2021.09.09.001 Emergency Ambulance Services ("Project")

Overview.

City of Brea (Brea) requested proposals from approved Orange County Emergency Medical Services (“OCEMS”) service providers to provide the Project per the Solicitation specifications, terms and conditions.

Submissions.

10/14/2021 Proposals Due Date

Proposals were received from the firms listed below. 

Emergency Ambulance Services, Inc. Brea CA

Evaluation Status.

Evaluations: ongoing

Results.

TBD

Recommendation.

TBD

Award Status.

Award Date: TBD

Award Amount: $TBD

Department Administrator: TBD

RFP 2021.08.19.001 Continuing Disclosure and Arbitrage Calculation Services

Overview.

City of Brea (“City”) requested proposals  from qualified firms (“Respondents”) to provide Continuing Disclosure and Arbitrage Calculation Services (“Project”) as further set forth in the scope of services (“Exhibit A”) attached to the professional services agreement (“Agreement”).

Submissions.

09/16/2021 Proposals Due Date

Proposals were received from the firms listed below. 

Willdan Financial Services

Evaluation Status.

Evaluations: ongoing

Results.

TBD

Recommendation.

TBD

Award Status.

Award Date: TBD

Award Amount:$TBD

Department Administrator: TBD

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RFP 2021.08.19.001-CD-PLN California Environmental Quality Act (CEQA) Review for Housing Element General Plan Amendments/Zone Changes (“Project”)

Overview.

City of Brea (Brea) is requesting offers from pre-qualified firms to provide the Project per the Solicitation specifications, terms and conditions.

Submissions.

09/02/2021 Proposals Due Date

Proposals were received from the firms listed below. 

Pending

Evaluation Status.

Evaluations: ongoing

Results.

TBD

Recommendation.

TBD

Award Status.

Award Date: TBD

Award Amount:$TBD

Department Administrator: Jose Barriga, Associate Planner, at joseb@cityofbrea.net

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RFP 2021.06.16.001 GIS Web-Mapping Application Customization Services  ("Project")

Overview.

City of Brea (Brea) is requesting offers from qualified firms to provide the Project per the Solicitation and Agreement specifications, terms and conditions.

Submissions.

7/14/2021 Proposals Due Date

Proposals were received from the firms listed below. 

CommunityLogiq Software Inc.
DCSE Inc.
Environmental Systems Research Institute, Inc. (ESRI)
Geographic Technologies Group
Interwest Consulting Group
Single Wing LLC
Xeeniuus LLC

Evaluation Status.

Evaluations: completed

Results.

DCSE was deemed the best value to the City

Recommendation.

Award DCSE 

Award Status.

Award Date: 10-05-21

Award Amount: $32,000

Department Administrator: Jason Killebrew, JasonK@CityofBrea.net

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RFP 2021.05.24.001 Crossing Guard Services ("Project")

Overview.

City of Brea (Brea) is requesting offers from qualified firms to provide the Project per the Solicitation and Agreement specifications, terms and conditions.

Timelines.

* = tentative; ** = at City’s option; all times are 5:00 pm local time unless stated otherwise.

06/10/21 Release of Request for Proposals

Not held Pre-Offer Conference

06/17/21 Question Deadline/Opt-out Reasons

06/23/21 Final Addendum Issued*

06/30/21 Offer Due Date

Not held Interviews*

07/06/21 Final Selection*

07/20/21 Execute Agreement*

07/26/21 Notice to Proceed*

08/12/21 Services Begin*

Submissions.

Pricing will not be available until the evaluation phase has been completed and an award recommendation has been made public.

All City Management Services (ACM)

American Guard Services (AGS)

Everything Parking Inc. (Cross Safe)

Evaluation Status.

Evaluations: completed

Award Status.

Award Date: 07-30-21

Award Amount: $55,193.00 per year on an as-needed hourly basis

Department Administrator: Jamie McDonald, JamieM@CityofBrea.net

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RFP 2021.05.19.000 Design Plans for Emergency Changeable Message Signs (“Project”)

Overview.

The City of Brea is requesting offers from qualified firms to provide professional services for preparing a study on the impacts and feasibility of the proposed sign locations, to present the study findings to each respective City and City Council, to prepare design plans, specifications, and estimates for the full implementation of the project, to permit the project with Caltrans, and to provide construction phase services to see the project to completion.

Timelines.

05-19-21 Release of RFP

06-02-21 Pre-Proposal Meeting (via Zoom, see details below)

08-02-21 Written Questions Due**

08-13-21 Offer Due Date

09-21-21 City Council Meeting (award)

10-04-21 Notice to Proceed

**revised dates

Submissions.

Pricing will not be available until the evaluation phase has been completed and an award recommendation has been made public.

Pending

Evaluation Status.

Evaluations: ongoing

Results.

TBD

Recommendation.

TBD

Award Status.

Award Date: TBD

Award Amount: $TBD

Department Administrator: Michael Ho at michaelh@ci.brea.ca.us

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RFP 2021.05.10.001 Water, Wastewater, Storm and Surface Drainage, Solid Waste and Street Sweeping Rates and Development Impact Fees Study (“Project”)

Overview.

City of Brea (“City”) is requesting Offers from qualified firms to provide the Project as further set forth in the Scope of Services and Specification Section attached as Exhibit A to the Professional Services Agreement.

Timelines.

* = tentative; ** = at City’s option; all times are 5:00 pm local time unless stated otherwise.

05/10/21 Release of Request for Proposals

Not held Pre-Offer Conference

05/28/21 Question Deadline

06/04/21 Final Addendum Issued*

06/14/21 Offer Due Date

Dates below have been revised as of 06-23-21

07/xx/21 Interviews: Top-Ranked Firms (during the week of July 5 or July 12)**

07/30/21 Final Selection*

08/17/21 Execute Agreement*

08/25/21 Notice to Proceed*

TBD        Preliminary Report Due

TBD        Final Report Due

Submissions.

Pricing will not be available until the evaluation phase has been completed and an award recommendation has been made public.

NBS Government Finance Group (NBS)

NewGen Strategies & Solutions (NGS)

Raftelis Financial Consultants, Inc. (Raftelis)

Evaluation Status.

Evaluations: completed

Results.

Ranked in order based on RFP requirements and evaluation criteria: 

#1 NewGen Strategies & Solutions (NGS)

#2 Raftelis Financial Consultants, Inc. (Raftelis)

#3 NBS Government Finance Group (NBS)

Recommendation.

TBD

Award Status.

Award Date: TBD

Award Amount: $TBD

Department Administrator: TBD

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RFP 2021.04.01.001 Electoral Districting Plan Services ("Project")

Overview.

City of Brea (Brea) is requesting offers from qualified firms to provide the Project per the Solicitation specifications, terms and conditions.

Timelines.

04-05-21 Release of RFP*

Not Held Pre-Offer Conference

04-13-21 Question Deadline*

04-15-21 Final Addendum Issued*

04-22-21 Offer Due Date*

Dates below have been revised as of 06-23-21

04-29-21 Selection of Contractor*

05-18-21 City Council Meeting (award)*

05-25-21 Services Begin*

*tentative

Submissions.

National Demographics Corporation, Glendale CA

Evaluation Status.

Evaluations: in process

Results.

Pending

Recommendation.

Pending

Award Status.

Award Date: pending

Award Amount: pending

Contract Start Date: NA

Service Provider: NA

Department Administrator: pending

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RFP 2021031501 Laurel Elementary Traffic Circulation & Parking Study ("Project")

Overview.

City of Brea (Brea) is requesting offers from qualified firms to provide the Project per the Solicitation specifications, terms and conditions.

Timelines.

03-15-21 Release of RFP*

03-18-21 Pre-Offer Conference at 2:00 pm

03-24-21 Question Deadline

03-26-21 Final Addendum Issued*

03-31-21 Offer Due Date

04-20-21 City Council Meeting (award)

04-26-21 Contract Start Date

*tentative

Results.

Email Ryan Chapman at RyanCh@CityofBrea.net

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RFP 2021031502 Housing Rehabilitation Program Implementation Services ("Project")

Overview.

City of Brea (Brea) is requesting offers from qualified firms to provide the Project per the Solicitation specifications, terms and conditions.

Timelines.

03-15-21 Release of RFP

Not Held Pre-Offer Conference

03-22-21 Question Deadline

04-01-21 Final Addendum Issued*

04-15-21 Offer Due Date

04-29-21 Selection of Contractor

06-01-21 City Council Meeting (award)*

06-07-21 Initial Term Begins*

*tentative

Submissions.

Housing Programs, Menifee CA

Evaluation Status.

Evaluations: in process

Results.

pending

Recommendation.

pending

Award Status.

Award Date: pending

Award Amount: pending

Department Administrator: pending

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RFB 2020102601 a Pre-Engineered Pedestrian Bridge for Birch Hills Golf Course ("Project")

Overview.

City of Brea (Brea) is requesting offers from qualified firms to provide the Project per the Solicitation specifications, terms and conditions.

Timelines.

10-28-20 Release of RFB

Not Held Pre-Offer Conference

11-09-20 Question Deadline 5:00 pm

11-12-20 Final Addendum Issued*

11-24-20 Offer Due Date at 2:00 pm

11-24-20 Selection of Contractor*

12-15-20 City Council Meeting (award)*

12-22-20 Notice to Proceed Issued*

*tentative

Submissions.

Prices shown reflect the lowest price where bidder provided pricing for either options 1 and 2

$46,254.92 TrueNorth Steel

$48,900.64 Wheeler Lumber

$56,420.06 Contech Engineered Solutions

$62,999.00 The Approach

Evaluation Status.

Evaluations: completed

Results.

TrueNorth Steel offer was the lowest responsive bidder

Recommendation.

finalized

Award Status.

Award Date: TrueNorth Steel

Award Amount:$46,254.92

Department Administrator: Michael Ho, P.E. at Michaelh@cityofbrea.net

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RFP 2020101401 SB2 Planning Grants Program and LEAP Grant Implementation Services

Overview.

City of Brea (Brea) is requesting offers from qualified firms to implement one or more of the projects approved by the California Department of Housing and Community Development (HCD) SB 2 Planning Grants Program and Local Early Action Planning (LEAP) Grants Program per the RFP specifications, terms and conditions.

Please note that changes were made to this RFP 2020101401 vs RFP 2020090201.

Timelines.

10-19-20 Release of RFP

Not Held Pre-Offer Conference

10-30-20 Question Deadline

11-06-20 Answers to Questions*

11-19-20 Offer Due Date at 5:00 pm

11-25-20 Selection of Contractor(s)*

TBD Project Kick-off

*tentative

Submissions.

Gensler - Los Angeles, CA

Kimley-Horn and Associates, Inc. – Orange, CA

Linscott Law & Greenspan (LLG) – Irvine, CA

Evaluation Status.

Evaluations: completed

Results.

All Respondents were responsive and deemed qualified for one or more projects

Recommendation.

Pending

Award Status.

Award Date: pending

Award Amount: pending

Department Administrator: Linda Tang, MPA at LindaT@cityofbrea.net

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RFP 2020090201 SB2 Planning Grants Program and LEAP Grant Implementation Services

Overview.

City of Brea (Brea) is requesting offers from qualified firms to implement one or more of the projects approved by the California Department of Housing and Community Development (HCD) SB 2 Planning Grants Program and Local Early Action Planning (LEAP) Grants Program per the RFP specifications, terms and conditions.

Timelines.

09-08-20 Release of RFP

Not Held Pre-Offer Conference

09-15-20 Question Deadline

09-22-20 Final Addendum Issued**

10-06-20 Offer Due Date at 5:00 pm

10-13-20 Selection of Contractor(s)*

*tentative

Submissions.

No proposals were received by the due date

Evaluation Status.

Evaluations: RFP was canceled

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RFP 2020060100 Off-Site Bench-Scale Pilot Study for Chevron and Thompson Wastewater Services

Overview.

City of Brea (Brea) is requesting offers from qualified firms to provide Off-Site Bench-Scale Pilot Study for Chevron and Thompson Wastewater per the RFP specifications, terms and conditions.

Timelines.

06-15-20: Release of RFP

Not Held: Pre-Offer Conference

06-29-20: Question Deadline

07-02-20: Final Addendum Issued*

07-14-20: Offer Due Date 2:00 pm

07-29-20: Selection of Contractor*

08-25-20: Finance Committee*

06-16-20: City Council*

07-01-20: Initial Term Start Date*

06-30-21: Initial Term End Date*

*tentative

To obtain a Copy of RFP or Submit Questions: email Brian M. Ingallinera, CPSWQ at Briani@cityofbrea.net

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RFP 2020042201-00 NPDES Stormwater Management Services

Overview.

Synopsis: City of Brea (Brea) is requesting offers from qualified firms to provide NPDES Stormwater Management Services per the RFP specifications, terms and conditions.

Timelines.

04-24-20: Release of RFP

Not Held: Pre-Offer Conference

05-04-20: Question Deadline

05-11-20: Final Addendum Issued*

05-18-20: Offer Due Date at 2:00 pm

05-26-20: Selection of Contractor*

06-09-20: Finance Committee*

06-16-20: City Council*

07-01-20: Initial Term Start Date*

06-30-21: Initial Term End Date*

*tentative

To Obtain a Copy of RFP or Submit Questions: email Brian M. Ingallinera, CPSWQ at Briani@cityofbrea.net

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RFP #2019082601 Affordable Housing Compliance Monitoring Services

Overview.

City of Brea (Brea) is requesting offers from qualified firms to provide affordable housing compliance monitoring services per the RFP specifications, terms and conditions.

Timelines.

08-29-19 Release of RFP

09-12-19 Written Questions Due

09-26-19 Proposals Due by 5:00 pm

10-03-19 Selection of Contractors*

11-05-19 Award Contract*

11-06-19 Contract Start Date*

Submissions.

RSG

Evaluation Status.

Evaluations: completed

Results.

RSG proposal was responsive

Recommendation.

no award recommendation, costs exceeded budget

Award Status.

Award Date: award not made

Award Amount: NA

Department Administrator: Marie Dao at MarieD@cityofbrea.net

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RFP #2019082101 Consulting Services for As-Needed Design and Civil Engineering Services

Overview.

City of Brea (Brea) is requesting proposals from qualified firms to contract with a consultant to provide professional consulting services for the As-Needed Design and Civil Engineering Services per the RFP specifications, terms and conditions.

Timelines.

08-22-19 Release of RFP

09-12-19 Written Questions Due

09-26-19 Proposals Due by 2:00 pm

11-12-19 Selection of Contractors*

11-19-19 Award Contract*

12-02-19 Contract Start Date*

To Obtain a Copy of RFP or Submit Questions: email Michael Ho, P.E. at Michaelh@cityofbrea.net

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RFP #2019081602 Consulting Services for Sewer System Master Plan Update

Overview.

Synopsis: City of Brea (Brea) is requesting proposals from qualified firms to contract with a consultant to provide professional consulting services for the Sewer System Master Plan per the RFP specifications, terms and conditions.

Timelines.

08-16-19 Release of RFP

08-29-19 Pre-proposal Meeting

09-06-19 Written Questions Due

09-26-19 Proposals Due by 2:00 pm

10-08-19 Selection of Contractors*

10-15-19 Award Contract*

10-17-19 Contract Start Date*

To Obtain a Copy of RFP or Submit Questions: email Michael Ho, P.E. at Michaelh@cityofbrea.net

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RFP #2019081601 Consulting Services for Water Master Plan Update

Overview.

Synopsis: City of Brea (Brea) is requesting proposals from qualified firms to contract with a consultant to provide professional consulting services for the Water Master Plan per the RFP specifications, terms and conditions.

Timelines.

08-16-19 Release of RFP

08-29-19 Pre-proposal Meeting

09-06-19 Written Questions Due

09-26-19 Proposals Due by 2:00 pm

10-08-19 Selection of Contractors*

10-15-19 Award Contract*

10-17-19 Contract Start Date*

To Obtain a Copy of RFP or Submit Questions: Michael Ho, P.E., Michaelh@cityofbrea.net

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RFP #2019080701 Construction Materials and Soils Testing Services for Various Capital Improvement and Private Development Projects

Overview.

City of Brea (Brea) is requesting proposals from qualified firms to contract with a consultant to provide construction materials and soils testing services for various capital improvement and private development projects per the RFP specifications, terms and conditions.

Timelines.

08-07-19 Release of RFP

Not Held Pre-proposal Conference

08-21-19 Questions Due by 4:00 pm

09-04-19 Proposals Due by 2:00 pm

10-08-19 Selection of Contractors*

10-15-19 Award Contract*

10-16-19 Contract Start Date*

To Obtain a Copy of RFP or Submit Questions: email Hsing Chao, hsingc@cityofbrea.net

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RFP #2019070801 Building Plan Review/Inspection Services

Overview.

City of Brea (Brea) is requesting proposals from qualified firms to provide plan review and/or building inspection services on an as-needed basis per RFP scope of services, specifications, terms and conditions.

Timelines.

07-08-19 Release RFP

07-19-19 Questions Due by 5:00 pm

07-25-19 Proposals Due by 5:00 pm

08-16-19 Selection of Contractor

08-23-19 Award Contract*

09-02-19 Contract Start Date (estimated)

Submissions.

Pending

Evaluation Status.

Pending

Results.

Pending

Recommendation.

Pending

Award Status.

Award Date: TBD

Award Amount: TBD

Contract Start Date: TBD

Service Provider: TBD

Department Administrator: Caitlyn Cortez, caitlync@cityofbrea.net

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RFP #2019042902 Legislative Advocacy Services

Overview.

Legislative Advocacy Services for State and Federal Legislative Issues per the RFP scope of services, specifications, terms and conditions.

Timelines.

04-29-19 Release of RFP

Not Held Pre-proposal Meeting

05-10-19 Questions Due by 5:00 pm

05-17-19 Final Addendum

05-24-19 Proposals Due by 5:00 pm

05-30-19 Selection of Contractor

06-18-19 Award Contract (actual)

07-01-19 Contract Start Date (actual)

Submissions.

The Ferguson Group

Townsend Public Affairs

Evaluation Status.

Evaluations: 06-18-19 completed

Results.

Townsend Public Affairs was the highest-ranked proposer

Recommendation.

Award Townsend Public Affairs

Award Status.

Award Date: 06-18-19

Award Amount: $60,000 per year

Contract Start Date: 07-01-19

Service Provider: Townsend Public Affairs

Department Administrator: Liz Pharis, lizp@cityofbrea.net

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RFP #2019042901 Printing Services for the City’s Newsletter Publication (Brea Line)

Overview.

City of Brea (Brea) requested proposals from qualified firms to provide Printing Services for the City’s Newsletter Publication (Brea Line) per the RFP scope of services, specifications, terms and conditions.

Timelines.

04-29-19 Release of RFP

Not Held Pre-proposal Meeting

05-06-19 Questions Due by 5:00 pm

05-13-19 Final Addendum

05-20-19 Proposals Due by 5:00 pm

05-30-19 Selection of Contractor

06-18-19 Award Contract*

07-01-19 Contract Start Date (estimated)

Submissions.

California Senior Guide Inc. (non-responsive)

Dual Graphics

Deluxe Branded Marketing

Evaluation Status. 

Evaluations: 08-08-19 ongoing

Results.

Deluxe Branded Marketing: best value proposal

Recommendation.

Award Deluxe Branded Marketing

Award Status.

Award Date: 09-17-19*

Award Amount: TBD

Contract Start Date: TBD

Service Provider: TBD

Department Administrator: Cindie Ryan, cindier@cityofbrea.net

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RFP #2019042602 Design, Furnish, and Install Furniture (City Hall 3rd Floor)

Overview.

City of Brea (Brea) is requesting proposals from qualified firms to Design, Furnish, and Install Furniture (City Hall 3rd Floor) per the RFP scope of services, specifications, terms and conditions.

Timelines.

04-26-19 Release of RFP

Not Held Pre-proposal Meeting

05-03-19 Questions Due by 5:00 pm

05-08-19 Final Addendum

05-15-19 Proposals Due by 5:00 pm

05-16-19 through 05-24-19 Presentations/Interviews**

05-30-19 Selection of Contractor

06-18-19 Award Contract*

07-01-19 Contract Start Date (estimated)

Submissions.

National Business Furniture (no bid)

People Space

Tangram

Evaluation Status. 

Evaluations: 07-08-19 ongoing

Results.

People Space: highest-ranked professional services consultant 

Recommendation.

Award People Space

Award Status.

Award Date: 07-16-19

Award Amount: $347,606

Contract Start Date: 07-17-19

Service Provider: People Space

Department Administrator: Jennifer Colacion, JenniferC@CityofBrea.net

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RFP #19-04-15 Fire Station No.1 Seismic Retrofit (CIP 7923)

Overview.

The City of Brea (Brea) is requesting proposals from qualified firms to contract with a consultant to prepare a Structural Investigation Report, Structural Analysis Design Report-Seismic Retrofit, Plans, Specifications, and Cost Estimates for the Fire Station No. 1 Seismic Retrofit (7923) (“Project”) per the RFP specifications, terms, and conditions.

Timelines.

04-12-2019 Release of RFP

04-26-2019 Mandatory Pre-Proposal Meeting

05-14-2019 Proposals Due by 2:00 PM

06-11-2019 Award Contract*

Submissions.

TBD

Evaluation Status.

Evaluations: 07-08-19 ongoing

Results.

TBD

Recommendation.

TBD

Award Status.

Award Date: 08-20-19*

Award Amount: TBD

Contract Start Date: TBD

Service Provider: TBD

Department Receiving Services: Public Works

Department Administrator: Steve Kooyman, P.E., skooyman@interwestgrp.com

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RFP #19-04-12 Construction Management and Inspection Services for Various Capital Improvement and Private Development Projects

Overview.

City of Brea (Brea) is requesting proposals from qualified firms to contract with a consultant to provide construction management and inspection services for various capital improvement and private development projects per the RFP specifications, terms and conditions

Timelines.

04-12-19 Release of RFP

04-26-19 Questions Due by 4:00 pm

05-16-19 Proposals Due by 4:00 pm (addendum #01 extended due date and time as shown)

06-04-19 Award Contract*

Submissions.

TBD

Evaluation Status. 

Evaluations: 07-08-19 ongoing

Results.

TBD

Recommendation.

TBD

Award Status.

Award Date: 08-20-19*

Award Amount: TBD

Contract Start Date: TBD

Service Provider: TBD

Department Administrator: Raymond Contreras, raymondc@cityofbrea.net

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RFP #19-04-08 Professional Engineering Services for Design of Alley Rehabilitation Projects

Overview.

City of Brea (Brea) is requesting proposals from qualified firms to contract with a consultant to prepare the plans, specifications, and cost estimates for the Design Services on Alley Rehabilitation Projects (Project 7319, 7320, 7321) per the RFP specifications, terms and conditions

Timelines.

04-08-19 Release of RFP

04-22-19 Proposals Due by 5:00 pm

05-08-19 Award Contract*

Submissions.

TBD

Evaluation Status. 

Evaluations: 07-08-19 ongoing

Results.

TBD

Recommendation.

TBD

Award Status.

Award Date: 08-20-19*

Award Amount: TBD

Contract Start Date:TBD

Service Provider: TBD

Department Administrator: Eric Nhan, ericn@cityofbrea.net

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RFP #2019041501 Organizational Consulting Services for Brea Police Department

Overview.

To provide organizational consulting services for the Brea Police Department per the RFP scope of services, specifications, terms and conditions.

Timelines.

04-17-19 Release of RFP

04-26-19 Questions Due by 5:00 pm

Not Held Pre-proposal Meeting

05-03-19 Final Addendum

05-14-19 Proposals Due by 5:00 pm (addendum #01 extended due date and time as shown)

05-24-19 Presentations/Interviews**

05-31-19 Selection of Contractor

06-18-19 Award Contract*

07-01-19 Contract Start Date (estimated)

Submissions.

B2G Global Strategies

Center for Public Safety Management, LLC

Hillard Heintze, LLC

Management Partners, Inc.

Matrix Consulting Group

The Novak Consulting Group

Evaluation Status.

Evaluations: 06-18-19 completed

Results.

Management Partners: highest-ranked professional services consultant

Recommendation.

Award Management Partners

Award Status.

Award Date: 08-20-19*

Award Amount: TBD

Contract Start Date: TBD

Service Provider: TBD.

Department Administrator: John Burks, johnb@cityofbrea.net

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RFP #2019040401 Custodial Services

Overview.

To provide custodial services for the Brea Civic and Cultural Center, Brea Community Center, Brea Senior Center, Pioneer Hall, City Yard, Brea Plunge (seasonal) and the Downtown area per the RFP specifications, terms and conditions.

Timelines.

04-04-19 Solicitation Issue Date

04-11-19 Deadline to Submit Pre-Offer Conference Questions 

04-17-19 Pre-Offer Conference 10:00-11:00 am (optional)

04-19-19 Final Questions Deadline 

04-25-19 Final Addendum Issued

05-01-19 Proposals Due Date

05-07-19 Evaluation of Offers completed

05-16-19 Selection of Contractor & Intent to Award Notification 

06-04-19 Contract Award(s) (estimated) 

07-01-19 Start of Service

Submissions.

Building Maintenance Services, Inc. 

Commercial Cleaning Systems 

Customized Custodial Services 

Guaranteed Janitorial Services 

Haynes

Merchants Building Maintenance, LLC

Priority Building Services, LLC

Santa Fe Building Maintenance

Trinity Building Services

Ultimate Maintenance Services, Inc. 

US Metro Group

Evaluation Status.

Evaluations: 05-29-19 Completed

Results.

Guaranteed Janitorial Services was highest-ranked best value firm

Recommendation.

Award Guaranteed Janitorial Services

Award Status.

Award Date: 06-18-19

Award Amount: $416,026.00

Service Provider: Guaranteed Janitorial Services

Department Administrator: Eric Aulls, EricA@cityofbrea.net 

============

RFP #19-04-01 Professional Engineering Services for Municipal Traffic Engineering Services

Overview.

To provide City Traffic Engineering Services per the RFP specifications, terms and conditions

Timelines.

04-01-19 Release of RFP

04-12-19 Questions Due by 4:00 pm

04-26-19 Proposals Due by 2:00 pm

05-21-19 Award Contract*

Submissions.

Albert Grover and Associates

Transtech

Willdan Engineering

Zimmerman Engineering (W.G.Z.E.)

Evaluation Status.

Evaluations: TBD

Results.

TBD

Recommendation.

TBD

Award Status.

Award Date: TBD

Award Amount: TBD

Contract Start Date: TBD

Service Provider: TBD

Department Administrator: Michael Ho, MichaelH@CityofBrea.net

============

RFB #19-01-04 Kitchen Equipment for the Senior Center

Overview.

To provide a variety of kitchen equipment per the RFP specifications, terms and conditions.

Timelines.

01-04-18 Release of RFB

Not Held Pre-bid Meeting

01-14-19 Written Questions by 2:00 pm

01-22-19 Bids Due by 2:00 pm

02-05-19 Award of Contract*

03-31-19 Delivery of Equipment (required)

Submissions.

No proposals were received by the deadline; RFB was cancelled.

============

RFP #19-01-07 Professional Engineering Design Services for Water Main Replacement at Eagle Hills Tract

Overview.

To prepare the plans, specifications, and cost estimates for the Design Services of Water Main Replacement at Eagle Hills Tract (Project 7467) per the RFP specifications, terms and conditions.

Timelines.

01-07-19 Release of RFP

02-07-19 Written Questions by 4:00 pm

03-05-19 Proposals Due by 2:00 pm

04-02-19 Award Contract*

Submissions.

JMD, City of Industry, CA

Kabbara Engineering, Orange, CA

Evaluation Status.

Evaluations: Completed

Results.

TBD

Recommendation.

Kabbara Engineering

Award Status.

Award Date: TBD

Award Amount: TBD

Contract Start Date: TBD

Service Provider: TBD

Department Receiving Services: Public Works

Department Administrator: Michael Ho, MichaelH@CityofBrea.net

============

RFP #18-12-21 Professional Engineering Services for Design of Water and Sewer Projects at Various Locations

Overview.

To prepare the plans, specifications, and cost estimates for the Design of Water and Sewer Projects at Various Locations (Projects 7454, 7458, 7466, 7626) per the RFP specifications, terms and conditions.

Timelines.

12-21-18 Release of RFP

01-16-19 Pre-proposal Meeting at 1:30 pm (Mandatory)

01-24-19 Written Questions by 4:00 pm

02-19-19 Proposals Due by 2:00 pm

03-19-19 Award Contract*

Submissions.

TBD

Evaluation Status.

Evaluations: TBD

Results.

TBD

Recommendation.

TBD

Award Status.

Award Date: TBD

Award Amount: TBD

Contract Start Date: TBD

Service Provider: TBD

Department Administrator: Michael Ho, MichaelH@CityofBrea.net

============

RFP #18-12-11 Professional Services for Sales Tax Audit, Analysis, Reports and Forecasting Services; and Other Revenue Audit, Analysis and Administration Services

Overview.

To provide professional services for sales tax audit, analysis, reports and forecasting services; and/or for other revenue audit, analysis and administration services that may be offered by the proposer including, but not limited to, the following: property tax auditing services, statistical reporting package for the City’s Comprehensive Annual Financial Report (CAFR), business license tax discovery and auditing services, business license tax administration, franchise fee audit and hotel/lodging tax audit per the RFP specifications, terms and conditions.

Timelines.

12-11-18 Release of RFP

Not Held Pre-proposal Meeting

01-03-19 Written Questions by 4:00 pm

01-23-19 Proposals Due by 4:00 pm

02-13-19 Interviews/Presentations**

02-20-19 Best and Final Offers**

03-19-19 Award Contract*

Submissions.

Avenue/Muni Services, Fresno, CA

HdL Companies, Brea, CA

Evaluation Status. 

Evaluations: 04-10-19 completed

Results.

Both firms were qualified

Recommendation.

Split award to both firms

Award Status.

Award Date: 08-20-19*

Award Amount: not applicable; based on fees and revenue

Contract Start Date: 09-01-19*

Service Provider: TBD

Department Administrator: Cindy Russell, CindyR@cityofbrea.net

============

RFP #180726A - Corporate-Wide Phone and Voicemail System

Overview.

To furnish and install a fully-integrated corporate-wide phone and voicemail system per the RFP specifications, terms and conditions.

Timelines.

07-26-18 Release

08-07-18 Pre-Offer Conference at 10:00 am

08-14-18 Question Deadline

08-21-18 Final Addendum

08-28-18 Proposals Due

Submissions.

IntelesysOne, Ontario CA

Evaluation Status.

Evaluations: completed

Results.

IntelesysOne well-qualified

Recommendation.

Award IntelesysOne

Award Status.

Award Date: 01-15-19

Award Amount: $313,005.36

Contract Start Date: 01-15-19

Service Provider: IntelesysOne

Department Administrator: Randy Hornsby, RandyH@cityofbrea.net

============

RFB #18-05-17-A-Street Sweeping Services-RFP

Overview.

City of Brea (Brea), as lead agency, requested proposals from qualified contractors for Street Sweeping Services on a weekly or twice-monthly basis for the cities of Brea, Placentia, and Fullerton (Cities) per the RFP specifications, terms and conditions.

Timelines.

05-07-18 Release

05-31-18 Question Deadline for Pre-Proposal Conference

06-07-18 Pre-Proposal Conference at 10:00 am

06-12-18 Question Deadline

06-30-18 Final Addendum (revised date, tentative)

07-09-18 Proposals Due (revised)

Submissions.

CleanStreet, Gardena CA

R.F. Dickson Co. Inc., Downey CA

Evaluation Status.

Evaluations: completed

Results.

Both firms were qualified

Recommendation.

No Award by City of Brea. City of Brea has withdrawn from this RFP, the evaluation and award process. This withdrawal does not affect the joint procurement partners: City of Fullerton and City of Placentia, who are free continue their evaluations and potential award.

Award Status.

Award Date: No award

Award Amount: NA

Contract Start Date: NA

Service Provider: NA

Department Administrator: NA