Requests for Bids, Proposals and Quotes

Requests for Bids, Proposals and Quotes

Many of the City’s requests for bids, proposals, and quotes; offer results; and notices of award can be obtained through Brea’s eProcurement Portal via Public Purchase, a third-party website that hosts the City’s eProcurements.

All necessary forms, specifications and other solicitation requests documents may be viewed and downloaded electronically. Businesses who have registered in Brea’s eProcurement Portal will receive email notices when a new request for bid or proposal relevant to their line of business is issued. Any interested party may view the City’s solicitations, as well as the bid results and final notices of award, by logging into the Brea’s eProcurement Portal and using the search features to locate the items of interest.

Please note that some of the Professional Services RFPs are listed under the Purchasing Activity below rather than through the City’s eProcurement Portal.

The City’s policy is to award the responsive and responsible offeror based on:

Lowest cost for Cost-Based Products or Services or Public Works Projects; or
Demonstrated competence, professional qualifications, & a fair and reasonable price for Professional Services; or
Best overall value to City including qualifications, experience, past performance, & price for Best Value purchases.

Important Notifications

For Public Works Projects, please visit the Public Works Bids & RFPs webpage
See also eProcurement Process Disclaimers.

Purchasing Activity

Upcoming RFIs, RFBs, RFPs

City may postpone or cancel any planned upcoming RFIs, RFBs, or RFPs as may be in City's best interest.

RFP 2021.05.15.001 Emergency Ambulance Services ("Project")
Synopsis: City of Brea (Brea) is requesting offers from qualified firms to provide the Project per the Solicitation specifications, terms and conditions.
Timelines.
* = tentative; ** = at City’s option; all times are 5:00 pm local time unless stated otherwise.
05/10/2021 Release of Request for Proposals
Not held Pre-Offer Conference
05/24/2021 Question Deadline
06/01/2021 Final Addendum Issued*
06/15/2021 Offer Due Date
06/21/2021 Interviews: Top-Ranked Firms week of**
06/29/2021 Final Selection*
07/06/2021 Execute Agreement*
07/07/2021 Notice to Proceed*
Register with us by visiting the Supplier Registration page;
- Use Classification Code: 621910 Ambulance Services when you register to ensure that you receive a notification when this Solicitation is released.
- For more information: email Purchasing@CityofBrea.net
RFP 2021040101 Water, Wastewater, Storm and Surface Drainage, Solid Waste and Street Sweeping Rates and Development Impact Fees Study ("Project")
Synopsis: City of Brea (Brea) is requesting offers from qualified firms to provide the Project per the Solicitation specifications, terms and conditions.

Dates:
- 05-03-21: Release of RFP*
- Not Held: Pre-Offer Conference
- 05-21-21: Question Deadline*
- 05-28-21: Final Addendum Issued*
- 06-04-21: Offer Due Date*
- 06-14-21: Interviews: Top-Ranked Firms during the week of**
- 06-24-21: Final Selection*
- 07-06-21: Execute Agreement*
- * = tentative; ** = at City's option; all times are 5:00 pm local time unless stated otherwise.

Register with us by visiting the Supplier Registration page;
- Use Classification Code: 541611 when you register to ensure that you receive a notification when this Solicitation is released.
For more information: email Purchasing@CityofBrea.net

============

No others at this time.
Register with us to take advantage of upcoming opportunities; visit the Supplier Registration page.

Recently released RFIs, RFBs, RFPs

RFP 2021.04.01.001 Electoral Districting Plan Services ("Project")

Synopsis: City of Brea (Brea) is requesting offers from qualified firms to provide the Project per the Solicitation specifications, terms and conditions.

Dates:
- 04-05-21: Release of RFP*
- Not Held: Pre-Offer Conference
- 04-13-21: Question Deadline*
- 04-15-21: Final Addendum Issued*
- 04-22-21: Offer Due Date*
- 04-29-21: Selection of Contractor*
- 05-18-21: City Council Meeting (award)*
- 05-25-21: Services Begin*
- *tentative

For more information: Victoria Popescu at victoriap@cityofbrea.net

RFP 2021031501 Laurel Elementary Traffic Circulation & Parking Study ("Project")

Synopsis: City of Brea (Brea) is requesting offers from qualified firms to provide the Project per the Solicitation specifications, terms and conditions.

Dates:
- 03-15-21: Release of RFP*
- 03-18-21: Pre-Offer Conference at 2:00pm (optional, via Zoom see link below)
- 03-24-21: Question Deadline
- 03-26-21: Final Addendum Issued*
- 03-31-21: Offer Due Date
- 04-20-21: City Council Meeting (award)
- 04-26-21: Contract Start Date
- *tentative
- Zoom Link: https://cityofbrea-net.zoom.us/j/97690440489?pwd=MnVub0s0WUlja1lURUIrNktaMGpHZz09
  Meeting ID: 976 9044 0489
  Passcode: PWMeeting

To obtain solicitation documents, submit questions, and submit an email to:
Ryan Chapman at RyanCh@CityofBrea.net

RFP 2021031502 Housing Rehabilitation Program Implementation Services ("Project")

Synopsis: City of Brea (Brea) is requesting offers from qualified firms to provide the Project per the Solicitation specifications, terms and conditions.

Dates:
- 03-15-21: Release of RFP
- Not Held: Pre-Offer Conference
- 03-22-21: Question Deadline
- 04-01-21: Final Addendum Issued*
- 04-15-21: Offer Due Date
- 04-29-21: Selection of Contractor
- 06-01-21: City Council Meeting (award)*
- 06-07-21: Initial Term Begins*
- *tentative

To obtain solicitation documents, submit questions, and submit an offer visit:
Brea’s eProcurement Portal via Public Purchase, a third-party website that hosts the City’s eProcurements.

Recently closed RFIs, RFBs, RFPs

RFB 2020102601 a Pre-Engineered Pedestrian Bridge for Birch Hills Golf Course ("Project")

Synopsis: City of Brea (Brea) is requesting offers from qualified firms to provide the Project per the Solicitation specifications, terms and conditions.

Dates:
- 10-28-20: Release of RFB
- Not Held: Pre-Offer Conference
- 11-09-20: Question Deadline 5pm
- 11-12-20: Final Addendum Issued*
- 11-24-20: Offer Due Date at 2PM
- 11-24-20: Selection of Contractor*
- 12-15-20: City Council Meeting (award)*
- 12-22-20: Notice to Proceed Issued*
- *tentative
Submissions:
- Prices shown reflect the lowest price where bidder provided pricing for either options 1 and 2
- $46,254.92 TrueNorth Steel
- $48,900.64 Wheeler Lumber
- $56,420.06 Contech Engineered Solutions
- $62,999.00 The Approach
Evaluation Status:
- Evaluations: completed
- Results: TrueNorth Steel offer was the lowest responsive bidder
- Recommendation: finalized
Award Status:
- Award Date: TrueNorth Steel
- Award Amount: $46,254.92
Department Administrator: Michael Ho, P.E. at Michaelh@cityofbrea.net

RFP 2020101401 SB2 Planning Grants Program and LEAP Grant Implementation Services

Synopsis: City of Brea (Brea) is requesting offers from qualified firms to implement one or more of the projects approved by the California Department of Housing and Community Development (HCD) SB 2 Planning Grants Program and Local Early Action Planning (LEAP) Grants Program per the RFP specifications, terms and conditions.
Please note that changes were made to this RFP 2020101401 vs RFP 2020090201.

Dates:
- 10-19-20: Release of RFP
- Not Held: Pre-Offer Conference
- 10-30-20: Question Deadline
- 11-06-20: Answers to Questions*
- 11-19-20: Offer Due Date at 5PM
- 11-25-20: Selection of Contractor(s)*
- TBD: Project Kick-off
- *tentative
Submissions:
- Prices are NOT shown while offers are still in the evaluation
- Gensler - Los Angeles, CA
- Kimley-Horn and Associates, Inc. – Orange, CA
- Linscott Law & Greenspan (LLG) – Irvine, CA
Evaluation Status:
- Evaluations: completed
- Results: All Respondents were responsive and deemed qualified for one or more projects
- Recommendation: pending
Award Status:
- Award Date: pending
- Award Amount: pending
Department Administrator: Linda Tang, MPA at LindaT@cityofbrea.net

RFP 2020090201 SB2 Planning Grants Program and LEAP Grant Implementation Services

Synopsis: City of Brea (Brea) is requesting offers from qualified firms to implement one or more of the projects approved by the California Department of Housing and Community Development (HCD) SB 2 Planning Grants Program and Local Early Action Planning (LEAP) Grants Program per the RFP specifications, terms and conditions.

Dates:
- 09-08-20: Release of RFP
- Not Held: Pre-Offer Conference
- 09-15-20: Question Deadline
- 09-22-20: Q+A FAQ Issued*
- 10-06-20: Offer Due Date @ 5PM
- 10-13-20: Selection of Contractor(s)*
- TBD: Project Kick-off
- *tentative
This RFP was canceled; no proposals were received by the due date.

RFP 2020060100 Off-Site Bench-Scale Pilot Study for Chevron and Thompson Wastewatervices

Synopsis: City of Brea (Brea) is requesting offers from qualified firms to provide Off-Site Bench-Scale Pilot Study for Chevron and Thompson Wastewater per the RFP specifications, terms and conditions.

Dates:
- 06-15-20: Release of RFP
- Not Held: Pre-Offer Conference
- 06-29-20: Question Deadline
- 07-02-20: Final Addendum Issued*
- 07-14-20: Offer Due Date @ 2PM
- 07-29-20: Selection of Contractor*
- 08-25-20: Finance Committee*
- 06-16-20: City Council*
- 07-01-20: Initial Term Start Date*
- 06-30-21: Initial Term End Date*
- *tentative
To Obtain a Copy of RFP or Submit Questions: email Brian M. Ingallinera, CPSWQ at Briani@cityofbrea.net

RFP 2020042201-00 NPDES Stormwater Management Services

Synopsis: City of Brea (Brea) is requesting offers from qualified firms to provide NPDES Stormwater Management Services per the RFP specifications, terms and conditions.

Dates:
- 04-24-20: Release of RFP
- Not Held: Pre-Offer Conference
- 05-04-20: Question Deadline
- 05-11-20: Final Addendum Issued*
- 05-18-20: Offer Due Date @ 2PM
- 05-26-20: Selection of Contractor*
- 06-09-20: Finance Committee*
- 06-16-20: City Council*
- 07-01-20: Initial Term Start Date*
- 06-30-21: Initial Term End Date*
- *tentative
To Obtain a Copy of RFP or Submit Questions: email Brian M. Ingallinera, CPSWQ at Briani@cityofbrea.net

RFP #2019082601 Affordable Housing Compliance Monitoring Services

Synopsis: City of Brea (Brea) is requesting offers from qualified firms to provide affordable housing compliance monitoring services per the RFP specifications, terms and conditions.

Dates:
- 08-29-19 Release of RFP
- 09-12-19 Written Questions Due
- 09-26-19 Proposals Due by 5:00pm
- 10-03-19 Selection of Contractors (tentative)
- 11-05-19 Award Contract (tentative)
- 11-06-19 Contract Start Date (tentative)
- Submissions:
  - RSG
- Evaluation Status:
  - Evaluations: completed
  - Results: RSG proposal was responsive
  - Recommendation: no award recommendation, costs exceeded budget
- Award Status:
  - Award Date: award not made
  - Award Amount: NA
- Department Administrator: Marie Dao at MarieD@cityofbrea.net
RFP #2019082101 Consulting Services for As-Needed Design and Civil Engineering Services

Synopsis: City of Brea (Brea) is requesting proposals from qualified firms to contract with a consultant to provide professional consulting services for the As-Needed Design and Civil Engineering Services per the RFP specifications, terms and conditions.

Dates:
- 08-22-19 Release of RFP
- 09-12-19 Written Questions Due
- 09-26-19 Proposals Due by 2:00pm
- 11-12-19 Selection of Contractors (tentative)
- 11-19-19 Award Contract (tentative)
- 12-02-19 Contract Start Date (tentative)
To Obtain a Copy of RFP or Submit Questions: email Michael Ho, P.E. at Michaelh@cityofbrea.net

RFP #2019081602 Consulting Services for Sewer System Master Plan Update

Synopsis: City of Brea (Brea) is requesting proposals from qualified firms to contract with a consultant to provide professional consulting services for the Sewer System Master Plan per the RFP specifications, terms and conditions.
Dates:
- 08-16-19 Release of RFP
- 08-29-19 Pre-proposal Meeting
- 09-06-19 Written Questions Due
- 09-26-19 Proposals Due by 2:00pm
- 10-08-19 Selection of Contractors (tentative)
- 10-15-19 Award Contract (tentative)
- 10-17-19 Contract Start Date (tentative)
To Obtain a Copy of RFP or Submit Questions: email Michael Ho, P.E. at Michaelh@cityofbrea.net

RFP #2019081601 Consulting Services for Water Master Plan Update

Synopsis: City of Brea (Brea) is requesting proposals from qualified firms to contract with a consultant to provide professional consulting services for the Water Master Plan per the RFP specifications, terms and conditions.
Dates:
- 08-16-19 Release of RFP
- 08-29-19 Pre-proposal Meeting
- 09-06-19 Written Questions Due
- 09-26-19 Proposals Due by 2:00pm
- 10-08-19 Selection of Contractors (tentative)
- 10-15-19 Award Contract (tentative)
- 10-17-19 Contract Start Date (tentative)
To Obtain a Copy of RFP or Submit Questions: Michael Ho, P.E., Michaelh@cityofbrea.net

RFP #2019080701 Construction Materials and Soils Testing Services for Various Capital Improvement and Private Development Projects

Synopsis: City of Brea (Brea) is requesting proposals from qualified firms to contract with a consultant to provide construction materials and soils testing services for various capital improvement and private development projects per the RFP specifications, terms and conditions.
Dates:
- 08-07-19 Release of RFP
- Not Held Pre-proposal Conference
- 08-21-19 Questions Due by 4:00pm
- 09-04-19 Proposals Due by 2:00pm
- 10-08-19 Selection of Contractors (tentative)
- 10-15-19 Award Contract (tentative)
- 10-16-19 Contract Start Date (tentative)
To Obtain a Copy of RFP or Submit Questions: email Hsing Chao, hsingc@cityofbrea.net

RFP #2019070801 Building Plan Review/Inspection Services

Synopsis: City of Brea (Brea) is requesting proposals from qualified firms to provide plan review and/or
building inspection services on an as-needed basis per RFP scope of services, specifications,
terms and conditions.
Dates:
- 07-08-19 Release RFP
- 07-19-19 Questions Due by 5:00pm
- 07-25-19 Proposals Due by 5:00pm
- 08-16-19 Selection of Contractor
- 08-23-19 Award Contract (tentative)
- 09-02-19 Contract Start Date (estimated)
Submissions:
- Pending
Evaluation Status:
- Evaluations: pending
- Results: pending
- Recommendation: pending
Award Status:
- Award Date: TBD
- Award Amount: TBD
- Contract Start Date: TBD
- Service Provider: TBD
- Department Receiving Services: Management Services
- Department Administrator: Caitlyn Cortez, caitlync@cityofbrea.net

RFP #2019042902 Legislative Advocacy Services

Synopsis: Legislative Advocacy Services for State and Federal Legislative Issues per the RFP scope of services, specifications, terms and conditions.
Dates:
- 04-29-19 Release of RFP
- Not Held Pre-proposal Meeting
- 05-10-19 Questions Due by 5:00pm
- 05-17-19 Final Addendum
- 05-24-19 Proposals Due by 5:00pm
- 05-30-19 Selection of Contractor
- 06-18-19 Award Contract (actual)
- 07-01-19 Contract Start Date (actual)
Submissions:
- The Ferguson Group
- Townsend Public Affairs
Evaluation Status:
- Evaluations: 06-18-19 completed
- Results: Townsend Public Affairs was the highest-ranked proposer
- Recommendation: award Townsend Public Affairs
Award Status:
- Award Date: 06-18-19
- Award Amount: $60,000 per year
- Contract Start Date: 07-01-19
- Service Provider: Townsend Public Affairs
- Department Receiving Services: Management Services
- Department Administrator: Liz Pharis, lizp@cityofbrea.net

RFP #2019042901 Printing Services for the City’s Newsletter Publication (Brea Line)

Synopsis: City of Brea (Brea) requested proposals from qualified firms to provide Printing Services for the City’s Newsletter Publication (Brea Line) per the RFP scope of services, specifications, terms and conditions.
Dates:
- 04-29-19 Release of RFP
- Not Held Pre-proposal Meeting
- 05-06-19 Questions Due by 5:00pm
- 05-13-19 Final Addendum
- 05-20-19 Proposals Due by 5:00pm
- 05-30-19 Selection of Contractor
- 06-18-19 Award Contract (tentative)
- 07-01-19 Contract Start Date (estimated)
Submissions:
- California Senior Guide Inc. (non-responsive)
- Dual Graphics
- Deluxe Branded Marketing
Evaluation Status:
- Evaluations: 08-08-19 ongoing
- Results: Deluxe Branded Marketing: best value proposal
- Recommendation: award Deluxe Branded Marketing
Award Status:
- Award Date: 09-17-19 (tentative)
- Award Amount: TBD
- Contract Start Date: TBD
- Service Provider: TBD
- Department Receiving Services: Marketing Services
- Department Administrator: Cindie Ryan, cindier@cityofbrea.net

RFP #2019042602 Design, Furnish, and Install Furniture (City Hall 3rd Floor)

Synopsis: City of Brea (Brea) is requesting proposals from qualified firms to Design, Furnish, and Install Furniture (City Hall 3rd Floor) per the RFP scope of services, specifications, terms and conditions..
Dates:
- 04-26-19 Release of RFP
- Not Held Pre-proposal Meeting
- 05-03-19 Questions Due by 5:00pm
- 05-08-19 Final Addendum
- 05-15-19 Proposals Due by 5:00pm
- 05-16-19 through 05-24-19 Presentations/Interviews (if requested by City)
- 05-30-19 Selection of Contractor
- 06-18-19 Award Contract (tentative)
- 07-01-19 Contract Start Date (estimated)
Submissions:
- National Business Furniture (no bid)
- People Space
- Tangram
Evaluation Status:
- Evaluations: 07-08-19 ongoing
- Results: People Space: highest-ranked professional services consultant
- Recommendation: award People Space
Award Status:
- Award Date: 07-16-19
- Award Amount: $347,606
- Contract Start Date: 07-17-19
- Service Provider: People Space
- Department Receiving Services: Community Services
- Department Administrator: Jennifer Colacion, JenniferC@CityofBrea.net

RFP #19-04-15 Fire Station No.1 Seismic Retrofit (CIP 7923)

Synopsis: The City of Brea (Brea) is requesting proposals from qualified firms to contract with a consultant to prepare a Structural Investigation Report, Structural Analysis Design Report-Seismic Retrofit, Plans, Specifications, and Cost Estimates for the Fire Station No. 1 Seismic Retrofit (7923) (“Project”) per the RFP specifications, terms, and conditions.
Dates:milestones
- 04-12-2019 Release of RFP
- 04-26-2019 Mandatory Pre-Proposal Meeting
- 05-14-2019 Proposals Due by 2:00 PM
- 06-11-2019 Award Contract (tentative)
Submissions: Responses were received by the deadline as shown below
- TBD
Evaluation Status:
- Evaluations: 07-08-19 ongoing
- Results: TBD
- Recommendation: TBD
Award Status:
- Award Date: 08-20-19 (tentative)
- Award Amount: TBD
- Contract Start Date:TBD
- Service Provider: TBD
- Department Receiving Services: Public Works
- Department Administrator: Steve Kooyman, P.E., skooyman@interwestgrp.com

RFP #19-04-12 Construction Management and Inspection Services for Various Capital Improvement and Private Development Projects

Synopsis: City of Brea (Brea) is requesting proposals from qualified firms to contract with a consultant to provide construction management and inspection services for various capital improvement and private development projects per the RFP specifications, terms and conditions
Dates:
- 04-12-19 Release of RFP
- 04-26-19 Questions Due by 4:00pm
- 05-16-19 Proposals Due by 4:00pm (addendum #01 extended due date and time as shown)
- 06-04-19 Award Contract (tentative)
Submissions:
- TBD
Evaluation Status:
- Evaluations: 07-08-19 ongoing
- Results: TBD
- Recommendation: TBD
Award Status:
- Award Date: 08-20-19 (tentative)
- Award Amount: TBD
- Contract Start Date:TBD
- Service Provider: TBD
- Department Receiving Services: Public Works
- Department Administrator: Raymond Contreras, raymondc@cityofbrea.net

RFP #19-04-08 Professional Engineering Services for Design of Alley Rehabilitation Projects

Synopsis: City of Brea (Brea) is requesting proposals from qualified firms to contract with a consultant to prepare the plans, specifications, and cost estimates for the Design Services on Alley Rehabilitation Projects (Project 7319, 7320, 7321) per the RFP specifications, terms and conditions
Dates:
- 04-08-19 Release of RFP
- 04-22-19 Proposals Due by 5:00pm
- 05-08-19 Award Contract (tentative)
Submissions:
- TBD
Evaluation Status:
- Evaluations: 07-08-19 ongoing
- Results: TBD
- Recommendation: TBD
Award Status:
- Award Date: 08-20-19 (tentative)
- Award Amount: TBD
- Contract Start Date:TBD
- Service Provider: TBD
- Department Receiving Services: Public Works
- Department Administrator: Eric Nhan, ericn@cityofbrea.net

RFP #2019041501 Organizational Consulting Services for Brea Police Department

Synopsis: To provide organizational consulting services for the Brea Police Department per the RFP scope of services, specifications, terms and conditions.
Dates:
- 04-17-19 Release of RFP
- 04-26-19 Questions Due by 5:00pm
- Not Held Pre-proposal Meeting
- 05-03-19 Final Addendum
- 05-14-19 Proposals Due by 5:00pm (addendum #01 extended due date and time as shown)
- 05-24-19 Presentations/Interviews (if requested by City)
- 05-31-19 Selection of Contractor
- 06-18-19 Award Contract (tentative)
- 07-01-19 Contract Start Date (estimated)
Submissions:
- B2G Global Strategies
- Center for Public Safety Management, LLC
- Hillard Heintze, LLC
- Management Partners, Inc.
- Matrix Consulting Group
- The Novak Consulting Group
Evaluation Status:
- Evaluations: 06-18-19 completed
- Results: Management Partners: highest-ranked professional services consultant
- Recommendation: award Management Partners
Award Status:
- Award Date: 08-20-19 (tentative)
- Award Amount: TBD
- Contract Start Date:TBD
- Service Provider: TBD.
- Department Receiving Services: Police Services
- Department Administrator: John Burks, johnb@cityofbrea.net

RFP #2019040401 Custodial Services

Synopsis: To provide custodial services for the Brea Civic and Cultural Center, Brea Community Center, Brea Senior Center, Pioneer Hall, City Yard, Brea Plunge (seasonal) and the Downtown area per the RFP specifications, terms and conditions.
Dates:
- 04-04-19 Solicitation Issue Date
- 04-11-19 Deadline to Submit Pre-Offer Conference Questions
- 04-17-19 Pre-Offer Conference 10:00-11:00am (optional)
- 04-19-19 Final Questions Deadline
- 04-25-19 Final Addendum Issued
- 05-01-19 Proposals Due Date
- 05-07-19 Evaluation of Offers completed
- 05-16-19 Selection of Contractor & Intent to Award Notification
- 06-04-19 Contract Award(s) (estimated)
- 07-01-19 Start of Service
Submissions:
- Building Maintenance Services, Inc.
- Commercial Cleaning Systems
- Customized Custodial Services
- Guaranteed Janitorial Services
- Haynes
- Merchants Building Maintenance, LLC
- Priority Building Services, LLC
- Santa Fe Building Maintenance
- Trinity Building Services
- Ultimate Maintenance Services, Inc.
- US Metro Group
Evaluation Status:
- Evaluations: 05-29-19 Completed
- Results: Guaranteed Janitorial Services was highest-ranked best value firm
- Recommendation: award Guaranteed Janitorial Services
Award Recommendation:
- Award Date: 06-18-19
- Award Amount: $416,026.00
- Service Provider: Guaranteed Janitorial Services
- Department Receiving Services: Public Works
- Department Administrator: Eric Aulls, EricA@cityofbrea.net

RFP #19-04-01 Professional Engineering Services for Municipal Traffic Engineering Services

Synopsis: To provide City Traffic Engineering Services per the RFP specifications, terms and conditions
Dates:
- 04-01-19 Release of RFP
- 04-12-19 Questions Due by 4:00pm
- 04-26-19 Proposals Due by 2:00pm
- 05-21-19 Award Contract (tentative)
Submissions:
- Albert Grover and Associates
- Transtech
- Willdan Engineering
- Zimmerman Engineering (W.G.Z.E.)
Evaluation Status:
- Evaluations: TBD
- Results: TBD
- Recommendation: TBD
Award Status:
- Award Date: TBD
- Award Amount: TBD
- Contract Start Date: TBD
- Service Provider: TBD
- Department Receiving Services: Public Works
- Department Administrator: Michael Ho, MichaelH@CityofBrea.net

RFB #19-01-04 Kitchen Equipment for the Senior Center

Synopsis: To provide a variety of kitchen equipment per the RFP specifications, terms and conditions.
Dates:milestones
- 01-04-18 Release of RFB
- Not Held Pre-bid Meeting
- 01-14-19 Written Questions by 2:00pm
- 01-22-19 Bids Due by 2:00pm
- 02-05-19 Award of Contract (tentative)
- 03-31-19 Delivery of Equipment (required)
Submissions: No proposals were received by the deadline; RFB was cancelled.

RFP #19-01-07 Professional Engineering Design Services for Water Main Replacement at Eagle Hills Tract

Synopsis: To prepare the plans, specifications, and cost estimates for the Design Services of Water Main Replacement at Eagle Hills Tract (Project 7467) per the RFP specifications, terms and conditions.
Dates:
- 01-07-19 Release of RFP
- 02-07-19 Written Questions by 4:00 pm
- 03-05-19 Proposals Due by 2:00 pm
- 04-02-19 Award Contract (tentative)
Submissions:
- JMD, City of Industry, CA
- Kabbara Engineering, Orange, CA
Evaluation Status:
- Evaluations: Completed
- Results: TBD
- Recommendation: Kabbara Engineering
Award Status:
- Award Date: TBD
- Award Amount: TBD
- Contract Start Date: TBD
- Service Provider: TBD
- Department Receiving Services: Public Works
- Department Administrator: Michael Ho, MichaelH@CityofBrea.net

RFP #18-12-21 Professional Engineering Services for Design of Water and Sewer Projects at Various Locations

Synopsis: To prepare the plans, specifications, and cost estimates for the Design of Water and Sewer Projects at Various Locations (Projects 7454, 7458, 7466, 7626) per the RFP specifications, terms and conditions.
Dates: milestones
- 12-21-18 Release of RFP
- 01-16-19 Pre-proposal Meeting at 1:30pm (Mandatory)
- 01-24-19 Written Questions by 4:00pm
- 02-19-19 Proposals Due by 2:00pm
- 03-19-19 Award Contract (tentative)
Submissions:
- TBD
Evaluation Status:
- Evaluations: TBD
- Results: TBD
- Recommendation: TBD
Award Status:
- Award Date: TBD
- Award Amount: TBD
- Contract Start Date: TBD
- Service Provider: TBD
- Department Receiving Services: Public Works
- Department Administrator: Michael Ho, MichaelH@CityofBrea.net

RFP #18-12-11 Professional Services for Sales Tax Audit, Analysis, Reports and Forecasting Services; and Other Revenue Audit, Analysis and Administration Services

Synopsis: To provide professional services for sales tax audit, analysis, reports and forecasting services; and/or for other revenue audit, analysis and administration services that may be offered by the proposer including, but not limited to, the following: property tax auditing services, statistical reporting package for the City’s Comprehensive Annual Financial Report (CAFR), business license tax discovery and auditing services, business license tax administration, franchise fee audit and hotel/lodging tax audit per the RFP specifications, terms and conditions.
Dates: milestones
- 12-11-18 Release of RFP
- Not Held Pre-proposal Meeting
- 01-03-19 Written Questions by 4:00pm
- 01-23-19 Proposals Due by 4:00pm
- 02-13-19 Interviews/Presentations (time TBD)
- 02-20-19 Best and Final Offers (if requested; time TBD)
- 03-19-19 Award Contract (tentative)
Submissions: Responses were received by the deadline as shown below
- Avenue/Muni Services, Fresno, CA 93711
- HdL Companies, Brea, CA 92821
Evaluation Status:
- Evaluations: 04-10-19 completed
- Results: Both firms were qualified
- Recommendation: Split award to both firms
Award Status:
- Award Date: 08-20-19 (tentative)
- Award Amount: not applicable; based on fees and revenue
- Contract Start Date: 09-01-19 (tentative)
- Service Provider: TBD
- Department Receiving Services: Administrative Services
- Department Administrator: Cindy Russell, CindyR@cityofbrea.net

RFP #180726A - Corporate-Wide Phone and Voicemail System

Synopsis: To furnish and install a fully-integrated corporate-wide phone and voicemail system per the RFP specifications, terms and conditions.
Dates: milestones
- 07-26-18 Release
- 08-07-18 Pre-Offer Conference at 10:00am
- 08-14-18 Question Deadline
- 08-21-18 Final Addendum
- 08-28-18 Proposals Due
Submissions:
- IntelesysOne, Ontario CA 91764
Evaluation Status:
- Evaluations: completed
- Results: IntelesysOne well-qualified
- Recommendation: award IntelesysOne
Award Status:
- Award Date: 01-15-19
- Award Amount: $313,005.36
- Contract Start Date: 01-15-19
- Service Provider: IntelesysOne
- Department Receiving Services: Administrative Services
- Department Administrator: Randy Hornsby, RandyH@cityofbrea.net

RFB #18-05-17-A-Street Sweeping Services-RFP

Synopsis: City of Brea (Brea), as lead agency, requested proposals from qualified contractors for Street Sweeping Services on a weekly or twice-monthly basis for the cities of Brea, Placentia, and Fullerton (Cities) per the RFP specifications, terms and conditions.
Dates:
- 05-07-18 Release
- 05-31-18 Question Deadline for Pre-Proposal Conference
- 06-07-18 Pre-Proposal Conference at 10:00am
- 06-12-18 Question Deadline
- 06-30-18 Final Addendum (revised date, tentative)
- 07-09-18 Proposals Due (revised)
Submissions:
- CleanStreet, Gardena CA 92047
- R.F. Dickson Co. Inc., Downey CA 90242
Evaluation Status:
- Evaluations: completed
- Results: Both firms were qualified
- Recommendation: No Award by City of Brea. City of Brea has withdrawn from this RFP, the evaluation and award process. This withdrawal does not affect the joint procurement partners: City of Fullerton and City of Placentia, who are free continue their evaluations and potential award.
Award Status:
- Award Date: No award
- Award Amount: NA
- Contract Start Date: NA
- Service Provider: NA
- Department Receiving Services: Public Works

Department Administrator: Tony Olmos, TonyO@cityofbrea.net