Requests for Bids, Proposals and Quotes

Requests for Bids, Proposals and Quotes

Many of the City’s requests for bids, proposals, and quotes; offer results; and notices of award can be obtained through Brea’s eProcurement Portal via Public Purchase, a third-party website that hosts the City’s eProcurements.

All necessary forms, specifications and other solicitation requests documents may be viewed and downloaded electronically. Businesses who have registered in Brea’s eProcurement Portal will receive email notices when a new request for bid or proposal relevant to their line of business is issued. Any interested party may view the City’s solicitations, as well as the bid results and final notices of award, by logging into the Brea’s eProcurement Portal and using the search features to locate the items of interest.

Please note that some of the Professional Services RFPs are listed under the Purchasing Activity below rather than through the City's eProcurement Portal.

The City’s policy is to award the responsive and responsible offeror based on:

  1. Lowest cost for Cost-Based Products or Services or Public Works Projects; or
  2. Demonstrated competence, professional qualifications, & a fair and reasonable price for Professional Services; or 
  3. Best overall value to City including qualifications, experience, past performance, & price for Best Value purchases.

Important Notifications

Purchasing Activity

Upcoming RFIs, RFBs, RFPs

  • None at this time.
  • Register with us to take advantage of upcoming opportunities; visit the Supplier Registration page.

Recently released RFIs, RFBs, RFPs

RFP #2019070801 Building Plan Review/Inspection Services 

  • Synopsis: City of Brea (Brea) is requesting proposals from qualified firms to provide plan review and/or
    building inspection services on an as-needed basis per RFP scope of services, specifications,
    terms and conditions.
  • Dates:
    • 07-08-2019 Release RFP
    • 07-19-2019 Questions Due by 5:00pm
    • 07-25-2019 Proposals Due by 5:00pm
    • 08-16-2019 Selection of Contractor
    • 08-23-2019 Award Contract (tentative)
    • 09-02-2019 Contract Start Date (estimated)
  • To Obtain a Copy of RFP or Submit Questions: email Caitlyn Cortez, Administrative Clerk II at caitlync@cityofbrea.net 

Recently closed RFIs, RFBs, RFPs

RFP #2019042902 Legislative Advocacy Services 

  • Synopsis: Legislative Advocacy Services for State and Federal Legislative Issues per the RFP scope of services, specifications, terms and conditions.
  • Dates:
    • 04-29-19 Release of RFP
    • Not Held Pre-proposal Meeting
    • 05-10-19 Questions Due by 5:00pm
    • 05-17-19 Final Addendum
    • 05-24-19 Proposals Due by 5:00pm
    • 05-30-19 Selection of Contractor
    • 06-18-19 Award Contract (actual)
    • 07-01-19 Contract Start Date (actual)
  • Submissions:
    • The Ferguson Group
    • Townsend Public Affairs
  • Evaluation Status:
    • Evaluations: 06-18-19 completed
    • Results: Townsend Public Affairs was the highest-ranked proposer
    • Recommendation: award Townsend Public Affairs
  • Award Status:
    • Award Date: 06-18-19
    • Award Amount: $60,000 per year
    • Contract Start Date: 07-01-19
    • Service Provider: Townsend Public Affairs
    • Department Receiving Services: Management Services
    • Department Administrator: Liz Pharis, lizp@cityofbrea.net

RFP #2019042901 Printing Services for the City’s Newsletter Publication (Brea Line) 

  • Synopsis: City of Brea (Brea) requested proposals from qualified firms to provide Printing Services for the City’s Newsletter Publication (Brea Line)  per the RFP scope of services, specifications, terms and conditions.
  • Dates:
    • 04-29-19 Release of RFP
    • Not Held Pre-proposal Meeting
    • 05-06-19 Questions Due by 5:00pm
    • 05-13-19 Final Addendum
    • 05-20-19 Proposals Due by 5:00pm
    • 05-30-19 Selection of Contractor
    • 06-18-19 Award Contract (tentative)
    • 07-01-19 Contract Start Date (estimated)
  • Submissions:
    • California Senior Guide Inc. (non-responsive)
    • Dual Graphics
    • Fontis Solutions
  • Evaluation Status: 
    • Evaluations: 07-08-19 ongoing
    • Results: TBD
    • Recommendation: TBD
  • Award Status:
    • Award Date: 08-20-19 (tentative)
    • Award Amount: TBD
    • Contract Start Date:TBD
    • Service Provider: TBD
    • Department Receiving Services: Marketing Services
    • Department Administrator: Cindie Ryan, cindier@cityofbrea.net

RFP #2019042602 Design, Furnish, and Install Furniture (City Hall 3rd Floor)

  • Synopsis: City of Brea (Brea) is requesting proposals from qualified firms to Design, Furnish, and Install Furniture (City Hall 3rd Floor) per the RFP scope of services, specifications, terms and conditions..
  • Dates:
    • 04-26-19 Release of RFP
    • Not Held Pre-proposal Meeting
    • 05-03-19 Questions Due by 5:00pm
    • 05-08-19 Final Addendum
    • 05-15-19 Proposals Due by 5:00pm
    • 05-16-19 through 05-24-19 Presentations/Interviews (if requested by City)
    • 05-30-19 Selection of Contractor
    • 06-18-19 Award Contract (tentative)
    • 07-01-19 Contract Start Date (estimated)
  • Submissions:
    • National Business Furniture (no bid)
    • People Space
    • Tangram
  • Evaluation Status: 
    • Evaluations: 07-08-19 ongoing
    • Results: TBD
    • Recommendation: TBD
  • Award Status:
    • Award Date: 08-20-19 (tentative)
    • Award Amount: TBD
    • Contract Start Date:TBD
    • Service Provider: TBD
    • Department Receiving Services: Community Services
    • Department Administrator: Jennifer Colacion, JenniferC@CityofBrea.net

RFP #19-04-15 Fire Station No.1 Seismic Retrofit (CIP 7923)

  • Synopsis: The City of Brea (Brea) is requesting proposals from qualified firms to contract with a consultant to prepare a Structural Investigation Report, Structural Analysis Design Report-Seismic Retrofit, Plans, Specifications, and Cost Estimates for the Fire Station No. 1 Seismic Retrofit (7923) (“Project”) per the RFP specifications, terms, and conditions.
  • Dates: milestones
    • 04-12-2019 Release of RFP
    • 04-26-2019 Mandatory Pre-Proposal Meeting
    • 05-14-2019 Proposals Due by 2:00 PM
    • 06-11-2019 Award Contract (tentative)
  • Submissions: Responses were received by the deadline as shown below
    • TBD
  • Evaluation Status: 
    • Evaluations: 07-08-19 ongoing
    • Results: TBD
    • Recommendation: TBD
  • Award Status:
    • Award Date: 08-20-19 (tentative)
    • Award Amount: TBD
    • Contract Start Date:TBD
    • Service Provider: TBD
    • Department Receiving Services: Public Works
    • Department Administrator: Steve Kooyman, P.E., skooyman@interwestgrp.com

RFP #19-04-12 Construction Management and Inspection Services for Various Capital Improvement and Private Development Projects

  • Synopsis: City of Brea (Brea) is requesting proposals from qualified firms to contract with a consultant to provide construction management and inspection services for various capital improvement and private development projects per the RFP specifications, terms and conditions
  • Dates:
    • 04-12-19 Release of RFP
    • 04-26-19 Questions Due by 4:00pm
    • 05-16-19 Proposals Due by 4:00pm (addendum #01 extended due date and time as shown)
    • 06-04-19 Award Contract (tentative)
  • Submissions:
    • TBD
  • Evaluation Status: 
    • Evaluations: 07-08-19 ongoing
    • Results: TBD
    • Recommendation: TBD
  • Award Status:
    • Award Date: 08-20-19 (tentative)
    • Award Amount: TBD
    • Contract Start Date:TBD
    • Service Provider: TBD
    • Department Receiving Services: Public Works
    • Department Administrator: Raymond Contreras, raymondc@cityofbrea.net

RFP #19-04-08 Professional Engineering Services for Design of Alley Rehabilitation Projects

  • Synopsis: City of Brea (Brea) is requesting proposals from qualified firms to contract with a consultant to prepare the plans, specifications, and cost estimates for the Design Services on Alley Rehabilitation Projects (Project 7319, 7320, 7321) per the RFP specifications, terms and conditions
  • Dates:
    • 04-08-19 Release of RFP
    • 04-22-19 Proposals Due by 5:00pm
    • 05-08-19 Award Contract (tentative)
  • Submissions:
    • TBD
  • Evaluation Status: 
    • Evaluations: 07-08-19 ongoing
    • Results: TBD
    • Recommendation: TBD
  • Award Status:
    • Award Date: 08-20-19 (tentative)
    • Award Amount: TBD
    • Contract Start Date:TBD
    • Service Provider: TBD
    • Department Receiving Services: Public Works
    • Department Administrator: Eric Nhan, ericn@cityofbrea.net

RFP #2019041501 Organizational Consulting Services for Brea Police Department

  • Synopsis: To provide organizational consulting services for the Brea Police Department per the RFP scope of services, specifications, terms and conditions.
  • Dates:
    • 04-17-19 Release of RFP
    • 04-26-19 Questions Due by 5:00pm
    • Not Held Pre-proposal Meeting
    • 05-03-19 Final Addendum
    • 05-14-19 Proposals Due by 5:00pm (addendum #01 extended due date and time as shown)
    • 05-24-19 Presentations/Interviews (if requested by City)
    • 05-31-19 Selection of Contractor
    • 06-18-19 Award Contract (tentative)
    • 07-01-19 Contract Start Date (estimated)
  • Submissions:
    • B2G Global Strategies
    • Center for Public Safety Management, LLC
    • Hillard Heintze, LLC
    • Management Partners, Inc.
    • Matrix Consulting Group
    • The Novak Consulting Group
  • Evaluation Status: 
    • Evaluations: 06-18-19 completed
    • Results: Management Partners: highest-ranked professional services consultant 
    • Recommendation: award Management Partners
  • Award Status:
    • Award Date: 08-20-19 (tentative)
    • Award Amount: TBD
    • Contract Start Date:TBD
    • Service Provider: TBD.
    • Department Receiving Services: Police Services
    • Department Administrator: John Burks, johnb@cityofbrea.net

RFP #2019040401 Custodial Services

  • Synopsis: To provide custodial services for the Brea Civic and Cultural Center, Brea Community Center, Brea Senior Center, Pioneer Hall, City Yard, Brea Plunge (seasonal) and the Downtown area per the RFP specifications, terms and conditions.
  • Dates:
    • 04-04-19 Solicitation Issue Date
    • 04-11-19 Deadline to Submit Pre-Offer Conference Questions 
    • 04-17-19 Pre-Offer Conference 10:00-11:00am (optional)
    • 04-19-19 Final Questions Deadline 
    • 04-25-19 Final Addendum Issued
    • 05-01-19 Proposals Due Date
    • 05-07-19 Evaluation of Offers completed
    • 05-16-19 Selection of Contractor & Intent to Award Notification 
    • 06-04-19 Contract Award(s) (estimated) 
    • 07-01-19 Start of Service
  • Submissions:
    • Building Maintenance Services, Inc. 
    • Commercial Cleaning Systems 
    • Customized Custodial Services 
    • Guaranteed Janitorial Services 
    • Haynes
    • Merchants Building Maintenance, LLC
    • Priority Building Services, LLC
    • Santa Fe Building Maintenance
    • Trinity Building Services
    • Ultimate Maintenance Services, Inc. 
    • US Metro Group
  • Evaluation Status:
    • Evaluations: 05-29-19 Completed
    • Results: Guaranteed Janitorial Services was highest-ranked best value firm
    • Recommendation: award Guaranteed Janitorial Services
  • Award Recommendation: 
    • Award Date: 06-18-19
    • Award Amount: $416,026.00
    • Service Provider: Guaranteed Janitorial Services
    • Department Receiving Services: Public Works
    • Department Administrator: Eric Aulls, EricA@cityofbrea.net 

RFP #19-04-01 Professional Engineering Services for Municipal Traffic Engineering Services

  • Synopsis: To provide City Traffic Engineering Services per the RFP specifications, terms and conditions
  • Dates:
    • 04-01-19 Release of RFP
    • 04-12-19 Questions Due by 4:00pm
    • 04-26-19 Proposals Due by 2:00pm
    • 05-21-19 Award Contract (tentative)
  • Submissions:
    • Albert Grover and Associates
    • Transtech
    • Willdan Engineering
    • Zimmerman Engineering (W.G.Z.E.)
  • Evaluation Status: 
    • Evaluations: TBD
    • Results: TBD
    • Recommendation: TBD
  • Award Status:
    • Award Date: TBD
    • Award Amount: TBD
    • Contract Start Date: TBD
    • Service Provider: TBD
    • Department Receiving Services: Public Works
    • Department Administrator: Michael Ho, MichaelH@CityofBrea.net

RFB #19-01-04 Kitchen Equipment for the Senior Center

  • Synopsis: To provide a variety of kitchen equipment per the RFP specifications, terms and conditions.
  • Dates: milestones
    • 01-04-18 Release of RFB
    • Not Held Pre-bid Meeting
    • 01-14-19 Written Questions by 2:00pm
    • 01-22-19 Bids Due by 2:00pm
    • 02-05-19 Award of Contract (tentative)
    • 03-31-19 Delivery of Equipment (required)
  • Submissions: No proposals were received by the deadline; RFB was cancelled.

RFP #19-01-07 Professional Engineering Design Services for Water Main Replacement at Eagle Hills Tract

  • Synopsis: To prepare the plans, specifications, and cost estimates for the Design Services of Water Main Replacement at Eagle Hills Tract (Project 7467) per the RFP specifications, terms and conditions.
  • Dates:
    • 01-07-19 Release of RFP
    • 02-07-19 Written Questions by 4:00 pm
    • 03-05-19 Proposals Due by 2:00 pm
    • 04-02-19 Award Contract (tentative)
  • Submissions:
    • JMD, City of Industry, CA
    • Kabbara Engineering, Orange, CA
  • Evaluation Status: 
    • Evaluations: Completed
    • Results: TBD
    • Recommendation: Kabbara Engineering
  • Award Status:
    • Award Date: TBD
    • Award Amount: TBD
    • Contract Start Date: TBD
    • Service Provider: TBD
    • Department Receiving Services: Public Works
    • Department Administrator: Michael Ho, MichaelH@CityofBrea.net

RFP #18-12-21 Professional Engineering Services for Design of Water and Sewer Projects at Various Locations

  • Synopsis: To prepare the plans, specifications, and cost estimates for the Design of Water and Sewer Projects at Various Locations (Projects 7454, 7458, 7466, 7626) per the RFP specifications, terms and conditions.
  • Dates: milestones
    • 12-21-18 Release of RFP
    • 01-16-19 Pre-proposal Meeting at 1:30pm (Mandatory)
    • 01-24-19 Written Questions by 4:00pm
    • 02-19-19 Proposals Due by 2:00pm
    • 03-19-19 Award Contract (tentative)
  • Submissions:
    • TBD
  • Evaluation Status: 
    • Evaluations: TBD
    • Results: TBD
    • Recommendation: TBD
  • Award Status:
    • Award Date: TBD
    • Award Amount: TBD
    • Contract Start Date: TBD
    • Service Provider: TBD
    • Department Receiving Services: Public Works
    • Department Administrator: Michael Ho, MichaelH@CityofBrea.net

RFP #18-12-11 Professional Services for Sales Tax Audit, Analysis, Reports and Forecasting Services; and Other Revenue Audit, Analysis and Administration Services 

  • Synopsis: To provide professional services for sales tax audit, analysis, reports and forecasting services; and/or for other revenue audit, analysis and administration services that may be offered by the proposer including, but not limited to, the following: property tax auditing services, statistical reporting package for the City’s Comprehensive Annual Financial Report (CAFR), business license tax discovery and auditing services, business license tax administration, franchise fee audit and hotel/lodging tax audit per the RFP specifications, terms and conditions.
  • Dates: milestones
    • 12-11-18 Release of RFP
    • Not Held  Pre-proposal Meeting 
    • 01-03-19 Written Questions by 4:00pm
    • 01-23-19 Proposals Due by 4:00pm
    • 02-13-19 Interviews/Presentations (time TBD)
    • 02-20-19 Best and Final Offers (if requested; time TBD)
    • 03-19-19 Award Contract (tentative)
  • Submissions: Responses were received by the deadline as shown below
    • Avenue/Muni Services, Fresno, CA 93711
    • HdL Companies, Brea, CA 92821
  • Evaluation Status: 
    • Evaluations: 04-10-19 completed
    • Results: Both firms were qualified
    • Recommendation: Split award to both firms
  • Award Status:
    • Award Date: 08-20-19 (tentative)
    • Award Amount: not applicable; based on fees and revenue
    • Contract Start Date: 09-01-19 (tentative)
    • Service Provider: TBD
    • Department Receiving Services: Administrative Services
    • Department Administrator: Cindy Russell, CindyR@cityofbrea.net

RFP #180726A - Corporate-Wide Phone and Voicemail System

  • Synopsis: To furnish and install a fully-integrated corporate-wide phone and voicemail system per the RFP specifications, terms and conditions.
  • Dates: milestones
    • 07-26-18 Release
    • 08-07-18 Pre-Offer Conference at 10:00am
    • 08-14-18 Question Deadline
    • 08-21-18 Final Addendum
    • 08-28-18 Proposals Due 
  • Submissions:
    • IntelesysOne, Ontario CA 91764
  • Evaluation Status: 
    • Evaluations: completed
    • Results: IntelesysOne well-qualified
    • Recommendation: award IntelesysOne 
  • Award Status:
    • Award Date: 01-15-19
    • Award Amount: $313,005.36
    • Contract Start Date: 01-15-19
    • Service Provider: IntelesysOne 
    • Department Receiving Services: Administrative Services
    • Department Administrator: Randy Hornsby, RandyH@cityofbrea.net

RFB #18-05-17-A-Street Sweeping Services-RFP

  • Synopsis: City of Brea (Brea), as lead agency, requested proposals from qualified contractors for Street Sweeping Services on a weekly or twice-monthly basis for the cities of Brea, Placentia, and Fullerton (Cities) per the RFP specifications, terms and conditions.
  • Dates:
    • 05-07-18 Release
    • 05-31-18 Question Deadline for Pre-Proposal Conference
    • 06-07-18 Pre-Proposal Conference at 10:00am
    • 06-12-18 Question Deadline
    • 06-30-18 Final Addendum (revised date, tentative)
    • 07-09-18 Proposals Due (revised)
  • Submissions:
    • CleanStreet, Gardena CA 92047
    • R.F. Dickson Co. Inc., Downey CA 90242
  • Evaluation Status:
    • Evaluations: completed
    • Results: Both firms were qualified
    • Recommendation: No Award by City of Brea. City of Brea has withdrawn from this RFP, the evaluation and award process. This withdrawal does not affect the joint procurement partners: City of Fullerton and City of Placentia, who are free continue their evaluations and potential award.
  • Award Status:
    • Award Date: No award 
    • Award Amount: NA
    • Contract Start Date: NA
    • Service Provider: NA
    • Department Receiving Services: Public Works
    • Department Administrator: Tony Olmos, TonyO@cityofbrea.net